An eye for design: Proofing visual elements of your yearbooks

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When most people think of proof-reading they place the emphasis on the reading part but it’s just as important to cast an eye over the design of your yearbooks! When proofing your books, look out for the 4 C’s; copyright; content; cropping and colour schemes:

  • Copyright– A term that’s been mentioned a lot recently but it’s important that you check you have the necessary permissions to print your images. For more info, take a read of the copyright notice on the Pics tab!
  • Content– Content  is usually very important for staff proof-readers and they’ll look out for anything school may deem inappropriate. To avoid getting anybody into trouble, it’s best to find out what they’re happy to include and what’s considered unprintable. Images containing nudity, alcohol and swearing are usually the ones flagged by staff so be responsible and remove anything you think may be off-limits. Similarly keep an eye out for any duplicated pictures in the book. You might find someone has already used a photo on their profile so there’s no need to give up room on your collages to repeat the image.
  • Cropping– Check no-one’s been accidentally decapitated in your photos by moving your photos in their frames and ensuring everybody fits. You may need to enlarge the frame slightly to squeeze everybody in so think about how this may affect your layout and have a play around with your page in general.
  • Colour– It’s easy to go a bit wild with colour when you’re creating your pages so it’s worth taking another look at your colour scheme and try to avoid clashing colours. Whilst blocks of colour can make your content pop, you might find that bright red or luminous green is a little overpowering in hindsight. Look also at the layers of colour to ensure your text is vibrant and easy to read. A white font on a yellow background for example will be far harder for everybody to read than a black font!

Other important things to look out for are:

  • Headers and footers– check they’re visible if you’re including them and ensure they are consistent across all pages in your book
  • Snap to grid– if your collages have been made using a grid format you can easily check if your frames are aligned used the snap to grid feature. If anything is out a place, you’ll be able to spot it and correct as needed 🙂
  • Font sizes– especially important if you’ve made pages offline and uploaded them as custom pages. If you’ve created your page in Word, chances are it’s set to be A4 sized as a default. When you upload this page to you’re book this is then resized to B5 and as such your fonts will be smaller! Do check you’re happy with the actual printed size and that it’s easy to read (without the aid of a magnifying glass)!
  • Fit methods– again, important if you’ve made pages offline. When you upload pages you can choose from bleed off the page, fit to the page and add a border. To help you decide which fit method is right for your pages, check out this handy guide!
  • Backgrounds-check your backgrounds don’t obscure your content! A nicely designed background should enhance your page not detract from it so avoid anything that’s overly busy.

Most importantly, ALWAYS CHECK YOUR PDF WHEN PROOFING! The preview you see online is obviously not to size and isnt full print resolution. You must check your PDF file to view the print resolution file and check all pages for errors.

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