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Staff proof-readers and why they are needed

Make Art Not War

This is a little post for all you yearbook editors who are confused about staff proof-readers and what their role in the yearbook is. You’ve probably spotted them mentioned on your To-do checklists or you might have been discussing this with your yearbook coordinator 🙂

A yearbook is a great way to celebrate the greatness of your year group and we hate to hear of people spoiling that experience for others with hurtful (intentional or otherwise) comments. A staff proof-reader can help you read over the final content of the book before it is printed to ensure everything in it is suitable. As a representative of the school, they will also be able to confirm they are happy with how the schools branding has been used and give final sign off to print.

If you plan to use your school name, logos or imagery, you will need to get a member of staff to confirm they will either:

A)  proof-read the yearbook on behalf of the school

OR

B) authorise you or another student editor  to approve the content on behalf of the school

Failure to provide these details can result in delays to your print and delivery dates so it’s best to let us know who will do this for you as soon as you can.  We can ensure they have everything they need for when the time comes to print 🙂 Rest assured your project won’t be taken away from you and you can let us know who will do this via chat, email or phone. All we need from you is the name of the staff member you are nominating and their contact email (preferably their school email address for ease).

Remember teachers have lives too so telling us who your staff proof-reader is on the day of your print deadline will not be helpful. They will need time to proof-read and get online so it’s best to ensure they have access to do this at least a week before your print deadline just in case they suggest any changes.

If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!

If you’re set on making your book completely separate from school, you will need to create what we would can an unaffiliated yearbook. Click here for more info about this process

the AYB team

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Collaborative working

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Working together on a creative project should be a good laugh so today we’re talking collaborative working and getting the most out of your team meetings. When it comes to working as a team, you may find you have loads of ideas that don’t necessarily all work well together but always jot down your page ideas so you can refer to them later. You’ll notice there is space for notes and ideas in your info books so be sure to take this along to your meetings so you have everything together!

Sometimes an idea on paper isn’t quite the same, so don’t discount any ideas before exploring the online system to see how you can translate your theme into a workable set of templates and designs 🙂 Some ideas may call for fiddly details so think about the time you have set aside for your project and how this fits in around your school work and other commitments 😀 Also make a note of school holidays and exam periods etc that will affect the time you have to work on the book so you can plan your workload in advance.

When you first start your book online, the first person to create the book itself will be listed as our main chief editor. We strongly advise you add other editors to your project with separate accounts so you can see who’s doing what. It also makes it easier for us to know who we’re chatting to and stops that baffled expression we get when we explain something for the 3rd time, not realising we’re talking to different people!  So getting back to your group, it’s best to assign roles to each team member so you know everything is covered. If you’ve got someone who’s super creative, why not set them the task of designing your cover. Another team member can track the profiles and make chase anybody who’s not logged in and another could oversee payments etc. Splitting the workload will help you progress your project with confidence and make the process super enjoyable for all.

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When it comes to launching your project to the year, you’ll have a few options available to you:

 

Option 1: Cool, Calm and Collaborative

If you want to go for a full collaborative experience, choose to invite your year group online so they can be completing their own profiles, voting in awards and uploading photos to the book. This will make your life easier as an editing team as people are all doing their own bit and filling up the majority of the book with profiles 🙂

Option 2: The DIY or ‘design it yourself’ option

Your second option is to add members manually to your book and having your editors complete these on behalf of the student group. Perhaps you found it easier to collect your data offline? This would be the option for you as you can easily fill up those profiles and drop photos into place without getting everybody active online.

If you are of the superhero variety, you may want to take on the whole project on your own which is also fine. You’d do this in the same DIY way! What’s more, our support and design team can assist you regardless of which option you choose and are available by phone, email and instant chat too!! If you’ve not started your book online quite yet, click the button below to explore our wonderful system 😀

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Staff Proof-readers for Year 11 and Year 13 Yearbooks

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Throughout the yearbook process, you might stumble upon some rather shocking stories and photos, some of which may need editing or removing entirely to avoid any upset or embarrassment. As yearbook editors this is something you can monitor and you can always block/delete troublesome members if they’re misbehaving! In the same way that you want everything to be perfect so will your school. Schools work hard to provide you with a positive, safe and respectful community and it’s no surprise that they want to protect this! If your yearbook bears the school’s name and logo you will need to approach a staff member to proof the content before printing, that’s just how it is! They don’t need to be fully involved and they won’t take over your project but we do need that person to either:

  •  Agree to proof all content in the yearbook before printing

OR

  • Give the Chief Editor of the yearbook permission to proof.

It’s best to do this early on in your yearbook’s timeline – we all know how busy teacher’s are, and we don’t want proofing problems to delay your yearbook delivery. Often it’s the Head of Year, or perhaps the Business/Marketing Manager, or the Pastoral Heads of Year who get involved so have a chat to your favourite teacher and I’m sure they’ll be more than happy to help 🙂

Alternatively, you can create an Unaffiliated Yearbook. This would not bear any information that can be directly related to your school, and there are several conditions that would need to be met.