Individual payments now live!

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You might have spotted our recent twitter announcement about the launch of individual payments this week so I was keen to share a bit more info about this brand new feature and how to use it 😀  In previous years, collecting payments in for the yearbooks fell to the editing team or the finance team at school but the launch of this new feature will allow for members to pay directly to the project- no more chasing people around school! So how does it work I hear you ask?

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To set up your own storefront, click onto invoices and payments in the set up menu of your book. Make sure you add your billing address if you haven’t done this already and then click the ‘find out more’ link shown above.

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This will take you through to a screen like this one where you can set your selling price and add other details. Here you’ll be shown how much your book price is currently based on your estimates and you have the option to set your own price in the first box. If you are planning to use the project to fundraise for the school, you can set a higher price (or perhaps you might want to round up to the nearest pound for ease for example). If your PTA team are subsidising the cost of the books, you could set a lower price for members as the remaining balance would be covered by the PTA.

In the next box, you need to let us know who the payments are being collected for. If you are handling finances personally, you can add your own name here or if you’re doing this on behalf of the school finance team, add this instead 🙂 If there is a shortfall between member payments received and the total cost of the books you are ordering, this contact will need to organise payment of the difference. Similarly if you’re fundraising via your yearbook, we’ll contact the nominated person here to organise a refund of any funds raised.

The final box on this screen is there so you can add extra info for members. You might like to add the date your finished books will be ready for collection or contact details for the editing team should members have any other questions!

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Once you’ve set up your storefront, a link will go live which you can share with members and parents. You’ll notice your storefront is populated with the fields you set up earlier 🙂 Members/ parents can then enter their name, who they are buying their book for (student name) and select how many books they wish to purchase using the dropdown.

If you have any questions at all about this new feature, why not check out the full step by step tutorial on our support site or get in touch with your coordinator!

the AYB team

Our risk-free buy back scheme!

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So on top of our awesomely low prices, we’re also introducing a risk-free buyback scheme – the first of its kind here in the UK!!! Around 50% of customers last year loved their books so much they wanted more copies, so we’ve introduced a better process for this moving forwards….

libraryBecause we work with a large industrial scale printers, ordering just a single book post-print can be super expensive (£80 in fact)!  And if you’ve ordered a premium book, we need a minimum of 8 additional orders to do a secondary print run. The new buy back scheme allows you to add 10% more books to your order at the checkout and confirmation stage. We’ll then add this cost to your final invoice so no upfront fees to worry about!

We trialed this scheme in 2016 and found that all the spare copies ordered were in fact sold to people who wished they had ordered a book once they saw the final product. It’s the case every year which is what compelled us to introduce this scheme in the first place. We’re pretty positive that after all of your hard work you will have requests for further prints but if you don’t need the spares, you can simply return them to us within a month of delivery and we’ll knock the cost off your final bill again- simple right 🙂 What’s more you can accept payments straight away and you can even set your own prices for the spares if you’d like to charge a little more for missing the original deadline or for school fundraising.

As this is new for 2017, do let us know if you have any questions at all about this process and our support team will be happy to help 🙂

the AYB team

2017 early deposit discount now available!

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It’s the start of the new yearbook season which can only mean one thing- exclusive discounts! This year we’ve got a 10%  early deposit discount available when you pay a £100 deposit before the end of November 2016. That’s a great saving especially when you can also get our quantity based discounts too 🙂

If you would like us to send you an invoice for the £100 deposit just get in touch and we can ensure your finance teams have everything they need to action this on your behalf. If you plan to collect payments from students/parents via your yearbook storefront, give us a call to discuss your plans, activate your store and chat about about available discounts.

the AYB team

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Planning for your 2017 project!

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It’s never too early to start thinking about your 2017 project so if you’re eager to get started, please do get in touch! Whilst there are still a few  2016 projects still to print, we always have time to chat about your future plans and help you get a head start 🙂 Our new infopack will also be available shortly so you can pre-order your free copy here: allyearbooks.co.uk/infopack

We often have discounts available at the start of each academic year to help you make great savings so it’s worth getting in touch as soon as you have a new team in place!  We can also copy over layouts and designs from your 2016 project to your 2017 one too so you can save time as well as money. If you’ve just finalised your project and want to impart your wisdom to next years organiser, do also pass on our contact details and we’ll be happy to help.

the AYB team

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Making summer camp books

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If you’re lucky enough to be spending the holidays at summer camp this year, you’ll probably have loads of funny memories and stories to share with friends and family.  If any of you are looking to make a book for your 2016 summer camp then do get in touch as we’d be delighted to help you put this together 🙂 Email us on hi@allyearbooks.co.uk for more info and prices!

the AYB team

Theatre school yearbooks

theatreI love theatre school yearbooks! From a print perspective, they always look super smart as everybody includes their super slick high quality head shots (usually in black and white) on their profiles and the performances have been captured wonderfully with high resolution images. It’s marvellous and a thing of beauty 🙂

If you’re interested in making a yearbook for your theatre or dance school do pop an email over to us hi@allyearbooks.co.uk

the AYB team

Ordering enough books

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On seeing what a marvelous job you’ve done on your yearbook, many more people usually come forward and say they want to purchase a copy after the original print run. Whilst this is doable, extra copies do tend to be more expensive later down the line unless you get enough orders to meet the usual minimum print requirements of 20 copies. If you find your need fewer copies than this, these will be more expensive than the originals and if you only need 1 or 2 copies, this can be as much as £40 per book!

We work with big industrial-scale printers and turning these on costs a fair bit- that’s  why we set our minimum print run as 20 copies. Around 30% of the projects we print later require additional copies so we think it’s always best to over order by a few copies where possible. We often find that some parents want to purchase 2 copies for partners and grandparents for example and teachers and staff often come forward later asking if they can also get a copy. Be sure to open the sales to everybody you think may want to purchase a copy just in case!

So what happens if you do need more books later? As I mentioned, ordering just 1 or 2 is expensive so you don’t want to order a few, then find you need a few more and so on. Send out a letter or email to all to check if there is anybody else wanting to place an order as a collective order will probably save you some pennies! Prices for extra copies can be found on the books details and price area of your online book and are as follows:

– 1 copy = £80*

– 2-7 copies = £40/copy*

– 8-10 copies = original price + £4/copy

– 20+ copies = original price

… * please note that there is a minimum of 8 copies for extra PREMIUM books.

Once you know how many copies you wish to order, get in touch with your yearbook coordinator to let them know. They can then generate an invoice for the amount of books requested and get this sent over to you. Payment for additional copies will need to be made in full before the secondary print run is started. As with previous payments for the project, this will need to be made as one collective payment as we are unable to process individual payments for copies.

the AYB team