Staff Proof-readers – Who needs ’em?

YOU DO!
We know your yearbook is something that you’ve all worked hard to make amazing, and we would hate to think that someone from your school is unhappy with the finished product. You staff proof-reader is there to help you make sure everything in the book is suitable, while also making sure the school is happy with the content.
If you’re making a yearbook with us, your staff proof-reader will either need to
A)  proof-read the yearbook on behalf of the school
OR
B) Authorise you or another student editor to approve the content on behalf of the school
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I know this may be a shock but teachers have lives outside of school too (!) so getting us their contact info sooner rather than later will give them plenty of time to get the proofreading done before your deadline.
We can’t go to print without their confirmation so any delay in getting us the info will result in a delayed yearbook –  none of us want that!
Don’t worry – no-one is going to take your yearbook away from you! Just send us the info over chat, email or give us a call – we just need their name and school email address.
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If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!
Please speak to your coordinator if you have any questions about nominating a staff proof-reader. If you are making an unaffiliated yearbook you can read up on more information here.
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Making summer camp books

summercamp

If you’re lucky enough to be spending the holidays at summer camp this year, you’ll probably have loads of funny memories and stories to share with friends and family.  If any of you are looking to make a book for your 2016 summer camp then do get in touch as we’d be delighted to help you put this together 🙂 Email us on hi@allyearbooks.co.uk for more info and prices!

the AYB team

Theatre school yearbooks

theatreI love theatre school yearbooks! From a print perspective, they always look super smart as everybody includes their super slick high quality head shots (usually in black and white) on their profiles and the performances have been captured wonderfully with high resolution images. It’s marvellous and a thing of beauty 🙂

If you’re interested in making a yearbook for your theatre or dance school do pop an email over to us hi@allyearbooks.co.uk

the AYB team

Making trip books for your school

travel

If your school is going on an epic trip or sports tour, you may want to make a smaller book for your group. I’m always amazed at the destinations you guys travel to nowadays so it’s no surprise that the demand for travel books is rising! As our minimum order quantity is just 20 copies and our paperbacks cost just £9, these little budget books are a great way to capture your journals and photos. Over the few few years, we’ve had the pleasure of making a few wonderful books which were filled with the scanned journal entries of students and teachers who visited Africa on a school trip. Complete with doodles in margins and  daily diary entries, trip books are a great cost effective way of celebrating life-changing travels and group achievements 😀

DAO Tanzania Cover Draft

If you would like more information about making a trip book for your school, just drop us an email hi@allyearbooks.co.uk or speak to your yearbook coordinator!

the AYB team

Staff proof-readers and why they are needed

Make Art Not War

This is a little post for all you yearbook editors who are confused about staff proof-readers and what their role in the yearbook is. You’ve probably spotted them mentioned on your To-do checklists or you might have been discussing this with your yearbook coordinator 🙂

A yearbook is a great way to celebrate the greatness of your year group and we hate to hear of people spoiling that experience for others with hurtful (intentional or otherwise) comments. A staff proof-reader can help you read over the final content of the book before it is printed to ensure everything in it is suitable. As a representative of the school, they will also be able to confirm they are happy with how the schools branding has been used and give final sign off to print.

If you plan to use your school name, logos or imagery, you will need to get a member of staff to confirm they will either:

A)  proof-read the yearbook on behalf of the school

OR

B) authorise you or another student editor  to approve the content on behalf of the school

Failure to provide these details can result in delays to your print and delivery dates so it’s best to let us know who will do this for you as soon as you can.  We can ensure they have everything they need for when the time comes to print 🙂 Rest assured your project won’t be taken away from you and you can let us know who will do this via chat, email or phone. All we need from you is the name of the staff member you are nominating and their contact email (preferably their school email address for ease).

Remember teachers have lives too so telling us who your staff proof-reader is on the day of your print deadline will not be helpful. They will need time to proof-read and get online so it’s best to ensure they have access to do this at least a week before your print deadline just in case they suggest any changes.

If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!

If you’re set on making your book completely separate from school, you will need to create what we would can an unaffiliated yearbook. Click here for more info about this process

the AYB team

Free Download: 2016 Wall Calendar

Calendar-02s

Hi everyone, loving the latest blog posts? We spend a lot of time preparing resources for editing teams to help your projects run smoothly. We know there is a lot of stuff going on in the final year at school or uni so hopefully our downloadable resources are proving helpful! For those of you who haven’t check them out yet just hit the resources button which you’ll find when you click support in the bottom right corner of your yearbook screen. Our 2016 wall calendar is particularly great for scribbling key dates on and marking school holidays etc in your yearbook meetings 🙂

resources

If you’re ready to launch your project, or just want to refresh everyone’s mind, you’ll also find a helpful assembly presentation template here too alongside promotional posters and more! Check it out at allyearbooks.co.uk/resources

the AYB team

Paying for your yearbooks

MONEY

So to continue on from yesterdays fundraising post,  today I’m talking invoicing and money matters. For many editors, this is the first BIG project you’ve tackled outside of school and organising a yearbook project involves collecting payments from people, processing them and paying for your yearbook company.

Paying for your project is a vital part of the process and can result in delays if invoices are not passed along to whoever is paying the bill. If that’s school, be sure to take the invoice to your finance team and they will organise from there. You won’t need to confirm your exact order details before you can generate the proforma invoice and you’ll still be able to make adjustments to the number of copies and pages you need after you’ve paid your deposit for example.  The proforma invoice you generate from your invoices and payments area will look like this one:

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To keep you on track, our payment structure is outlined at the bottom of your invoice and will let your finance team know what is payable and when. Depending on how far along in your process you are, the amount now due box will flag what you need to pay at this stage. You’ll also see a log of any payments made to date and what will be left to pay following delivery.  Please note there is no VAT to add to your invoice as printed books are exempt 

If you are handling the finance side of your project as an individual, you will need to pay in full before we can make a start on the printing of your books. We know once you’ve left school, you just want to enjoy the summer so you don’t want us calling about outstanding payments and bothering you! In instances where you are handling the payments, you will need to add your own details to the billing address to ensure your invoices tally up with your plans.

Capture

Throughout your project, you can find the proforma invoice for your project and organise payments via the invoices and payments button in the set up menu. Once you’ve made a payment the proforma invoice will also have secondary pages to the download which are the receipts for the payments received so far 🙂

By far easiest and quickest way to send your payment is to pay by card via this area or at allyearbooks.co.uk/pay but you can also send a cheque or organise a bank transfer. Due to the sheer number of books we produce each year, we’re unable to process individual payments from members for their books so we’ll need your finance team to make a collective payment which covers everybody. If for any reason, your quantities change drastically and you find you’ve overpaid, we will of course refund the difference back to your team.

If you are paying by bank transfer or cheque, please ensure we can track this back to your school! You’d be amazed at how many people send money without letting us know which school/project it’s actually for! When you organise a bank transfer, just add your customer number (shown on the proforma) as your reference. If you’re sending a cheque, write your customer number on the reverse of the cheque and we can easily match it up with your account 🙂 Do note that these methods of payment can take about a week to reach us so please plan ahead accordingly to avoid delays

If you have any questions at all about the finance side of your project do get in touch with your yearbook coordinator and they’ll be more than happy to assist you 🙂 Similarly if your finance team have any questions, you can pass along our contact details and we’d love to chat with them!

the AYB team