Do Your Thing for Children in Need 2017!

We love seeing all of your fundraising events in your yearbook, and the photos make for such fun and colourful pages!

Whether you’re holding a bake sale, a sponsored silence or maybe the school are holding a non-uniform day, be sure to take a few photos so you can make a funky collage in your yearbook.

children in need 2017

If you haven’t got many photos to fill your page why not get a budding reporter to write a summary of the day? This is a great way of filling up space and getting students involved with the yearbook process!

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Members and Groups Masterclass: Part 4

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

One of the most important things to have set up before your members join the book is your profile questions and award categories. If members are logging into the book before these are set up, there is a chance they will not log in again to add these answers.

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When you’re ready to create new profile questions simply click on ‘Profile Questions‘ in your blue setup menu. Here you will be able to type in a list of questions you would like members to answer, and we have even provided a few suggestions to get you started!

Profile questions page

Once you have added your questions you will be able to filter who is able to answer them, as well as how you want the answers to be shown in your book.

Profile question filterFilter PQ

Remember to save all of your changes and then it’s time to move onto the awards!

Awards sub

If you have decided to include awards in your yearbook you will need to go click on ‘Votes and Awards‘ in your set-up menu to get these added.

Awards

Here you’ll be able to choose from adding awards, casting your own votes and closing/reopening the awards as well.

To add awards click on ‘Add an award‘ and here you’ll also be able to customise the nominees for each one. Selecting ‘custom‘ will allow you to type each individual name you would be like nominated.

Add award and customising nominees

If you would like to freeze voting at any point you can do so via the ‘Votes and Awards‘ section of your menu. This comes in very handy if you want to close voting on a certain day but you are still wanting the members to log in and finish their profiles.

Previous Members & Groups Articles:

Part One: Making Profile Groups

Part Two: Adding and Inviting Members

Part Three: Creating Profile Pages

Members and Groups Masterclass: Part 3

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Now we have got our profile groups set up, and our members joined, we will focus on how to create some profile pages in the book!

Part3

When you are ready to add some profile pages into your book you will first need to click on ‘Add Pages’ in the top left of the grey toolbar on your homepage. Then, select ‘Profiles‘.

First thing to do is to name your page, and then you will want to select a profile group to appear (use the drop down menu to choose from your created groups).

Adding profile pages

Next, you will want to move to the right hand side of the pop up box, where the different layouts are listed. Here you can filter the different layouts by how many profiles appear per spread.

Once you have selected the profile spread you like, you will need to select how many pages you want to add. You can do this by using the drop down box called ‘Pages’.

The ‘2’ refers to how many single pages will be added, while spreads points out how many double pages are being created. If you know how many profiles you will need in total, eg 30, you can also select this.

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Now you have added profile pages into your book, you may need to change which profile group it is showing. This is easily done by clicking on the page you would like to change, and then selecting ‘Profiles’ in the blue page menu.

Changing profile groups

You’ll want to click on the drop down menu under ‘Profile Group‘. Here, you can select a different group and save the changes. You’ll also be able to change to a different profile layout on this page.

Tomorrow we’ll talk about how to add profile questions and awards for your members to answer!

Previous Members & Groups Articles:

Part One: Making Profile Groups

Part Two: Adding and Inviting Members

 

Members and Groups Masterclass: Part 1

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Header

When you first create your book you may be tempted to jump straight in and start creating profile pages for everybody in your book, but before you get carried away with the design aspects it’s important to set up the basics to avoid any potential headaches closer to your deadline!

One of the first things you need to think about is how you want to display the members in the book – eg, by form class or alphabetical order. Once you know this you will need to create the profile groups.

1st members & Groups

The first time you click onto the Members & Groups tab you will see a similar page to the one above. As an editor you will be placed into ‘Members with no profile’ automatically, which means you will not appear in the book.

If you are listing all members in one group (eg alphabetical order) you will only need to create one profile group (eg Students). But if you have decided to separate profiles via form group, you will have to create some more groups.

To do this click ‘Add Profile Group’ in the top left of your page. Then, type in the name of the profile group and click ‘Add to yearbook’.

Newprofilegroup

You should now see multiple profile groups listed, any members joining the book will be able to choose which profile group to join.

Profilegroups

But what if you need to change the name of a profile group? Simply click on ‘Edit Group’ next to the profile name you would like the change, and then type in the new name and save.

Renaming

…And voila! We now have two profile groups ready and waiting for members to join!

Renamednames

Tomorrow we’ll discuss how to add or invite members to join your book!

2018 – here we come!

It’s definitely not too early to start thinking about your 2018 yearbook, in fact the beginning of term is the perfect time!

The team here are busy adding the final touches to our 2018 sample pack – complete with new cover ideas, background themes and page designs. We’re very excited about the pack this year, and we’ll be sure to let you know as soon as these are ready to order.

In the meantime, here are some top tips for getting started with your yearbook.

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1. Speak to a teacher/staff member about getting the project started
Get permission from the school – bring some information to the meeting with you so you will be able to tell them rough prices etc.

2. Set up a yearbook committee
Some editors decide to put together a team to help create the book. See who is interested around the school – we recommend a small team to keep things simple for yourselves!

3. Create an AllYearbooks account
Getting set up within our system as soon as possible is a great idea. The online chat function within your yearbook means you can chat to us whenever you have a question and a member of the team will be more than happy to help.

4. Pay your £100 deposit
We offer 10% discounts to anybody who pays their £100 deposit before the end of November. It’s definitely worth taking advantage of this great offer!

So let’s get started! Create your yearbook today

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Everything you need to know about pre-print checks

So you’ve nearly finished editing your book and your deadline is approaching – great! But before we can let you click that ‘submit’ button there are a series of checks your book will need to go through at the AllYearbooks office.

As you come to the final stages of creating your book, your yearbook coordinator may remind you to submit for these checks as soon as possible (at least three working days before your deadline). But why? And what exactly are pre-print checks?!

Check out our pre-print and final confirmation FAQs below:

pre-print

What is a pre-print check?
A member of our team will look through your book page-by-page for any potential printing problems. We recommend getting this done a few days before your deadline so that you have time to make any possible changes we suggest.

How long do these checks take?
We will try and check your book soon after you request these checks, but during the busy season it is difficult to put an exact time frame on this. The time of the actual checks can also vary due to the content within the book and the amount of pages needing to be looked at. Your yearbook coordinator will always be happy to update you on our progress if you ask.

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Does the book have to be completely finished before pre-print checks?
We’re often asked if the editors can still make changes while these checks are ongoing and the answer is yes, of course! All we ask is that the bulk of content has been added before these are requested.

What kind of things are you looking for?
We are looking for any potential printing problems – this can range from low quality pictures, overlapping text boxes, text and background colours, to font types. For example, if you have a bright yellow text against a white background, we might suggest for you to darken this colour to make it easier to read when printed.

Are you proofreading our content too?
No – we are just looking at things from a printing perspective. Checking for typos and duplicated images is still a responsibility for the editors and staff proofreader. AllYearbooks cannot be held responsible for errors or omissions made by editors and other contributors.

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What do we do now?
Once AYB has been through your book you will receive an email telling the chief editor and staff proofreader to log into the book and click on a yellow bar at the top of the book’s homepage.

From here you will be able to view the checks, and when you are happy with everything you can click confirm and we will send your book to the printers!

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Staff Proof-readers – Who needs ’em?

YOU DO!
We know your yearbook is something that you’ve all worked hard to make amazing, and we would hate to think that someone from your school is unhappy with the finished product. You staff proof-reader is there to help you make sure everything in the book is suitable, while also making sure the school is happy with the content.
If you’re making a yearbook with us, your staff proof-reader will either need to
A)  proof-read the yearbook on behalf of the school
OR
B) Authorise you or another student editor to approve the content on behalf of the school
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I know this may be a shock but teachers have lives outside of school too (!) so getting us their contact info sooner rather than later will give them plenty of time to get the proofreading done before your deadline.
We can’t go to print without their confirmation so any delay in getting us the info will result in a delayed yearbook –  none of us want that!
Don’t worry – no-one is going to take your yearbook away from you! Just send us the info over chat, email or give us a call – we just need their name and school email address.
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If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!
Please speak to your coordinator if you have any questions about nominating a staff proof-reader. If you are making an unaffiliated yearbook you can read up on more information here.
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