Members and Groups Masterclass: Part 3

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Now we have got our profile groups set up, and our members joined, we will focus on how to create some profile pages in the book!

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When you are ready to add some profile pages into your book you will first need to click on ‘Add Pages’ in the top left of the grey toolbar on your homepage. Then, select ‘Profiles‘.

First thing to do is to name your page, and then you will want to select a profile group to appear (use the drop down menu to choose from your created groups).

Adding profile pages

Next, you will want to move to the right hand side of the pop up box, where the different layouts are listed. Here you can filter the different layouts by how many profiles appear per spread.

Once you have selected the profile spread you like, you will need to select how many pages you want to add. You can do this by using the drop down box called ‘Pages’.

The ‘2’ refers to how many single pages will be added, while spreads points out how many double pages are being created. If you know how many profiles you will need in total, eg 30, you can also select this.

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Now you have added profile pages into your book, you may need to change which profile group it is showing. This is easily done by clicking on the page you would like to change, and then selecting ‘Profiles’ in the blue page menu.

Changing profile groups

You’ll want to click on the drop down menu under ‘Profile Group‘. Here, you can select a different group and save the changes. You’ll also be able to change to a different profile layout on this page.

Tomorrow we’ll talk about how to add profile questions and awards for your members to answer!

Previous Members & Groups Articles:

Part One: Making Profile Groups

Part Two: Adding and Inviting Members

 

Members and Groups Masterclass: Part 2

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Yesterday we walked through how to add new profile groups to your book, so now we’ll be discussing the different ways you can add or invite members to your book!

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If you have spoken to your yearbook coordinator, they have probably spoken to you about the different editing styles you can choose – editor only or members logging in. But what do these actually mean?

Editor only – When an editor is solely inputting the data on behalf of the members. Eg, collecting profile answers offline and typing the information into the online book. Nobody other than the group of editors will have access to the yearbook. 

Members logging in – Students can create and use a member account to upload photos and answer profile questions. Any information they fill in will automatically be added to their profile page, and it will be up to the editors to make sure that all content fits onto the page. 

The way you interact with the members and groups page will depend on what editing decision you go for. We’ll start by explaining ‘Editor only’.

Editoronly

It’s important to remember that even though members will not be logging into the book, they will still need to be listed in the ‘Members & Groups’ area. This is because the editor will be filling in the profile on their behalf.

To add a member into the book you will need to click ‘Add or Invite Member’, and then select ‘Add Members Manually’.  Here you will be able to type in the member’s name, before selecting a profile group and log in type.

Remember, you will need to keep the log in type as “won’t be logging in” so that nobody other than the editor has access.

Won't be logging in

After you have clicked ‘Add new member’ you can go back to your ‘Members & Groups’ area and you will see the new member added into your chosen profile group.

Nologin

A yellow warning may appear letting you know that there are not enough profile pages allocated to the profile group, but in the early stages of creatiing a book we’d recommend waiting until you have added all of the members before sorting this out.

Once you have added all of the members needed you are ready and waiting for the next step – adding profile pages to your book.

Membersloggingin

If you have opted to have people log in and fill in their own profiles you will need to invite members to join the book. To do this you will need to click on ‘Add or invite members’ and then select ‘Invite by email’.

You’ll then see a page with a large text box for you to fill with a list of email addresses for everybody you want to invite. They will then receive an email with an invite code and instructions on how to join.

inviteemail1Keep in mind that as soon as members create an account they will want to get started and fill in their profile answers and vote in award polls, so we recommend to hold off inviting people to join until you have completed this sections of your book.

Tomorrow we’ll walk through how you can add profile pages to your book, and how you can apply profile groups to existing pages.

Previous Members & Groups Articles:

Part One: Making Profile Groups

Our 2018 early deposit discount is now available!

Deposit discount for blog

Now the new school year is up and running it’s time to start thinking about your 2018 yearbook!

We are offering an early deposit discount to all of our lovely customers – both new and returning – simply pay your £100 deposit before the end of November 2017 and we’ll give you 10% off our list prices.

It’s as simple as that!

If you are using our individual payment scheme be sure to speak to your coordinator about how you can still take advantage of this great offer too!

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2018 – here we come!

It’s definitely not too early to start thinking about your 2018 yearbook, in fact the beginning of term is the perfect time!

The team here are busy adding the final touches to our 2018 sample pack – complete with new cover ideas, background themes and page designs. We’re very excited about the pack this year, and we’ll be sure to let you know as soon as these are ready to order.

In the meantime, here are some top tips for getting started with your yearbook.

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1. Speak to a teacher/staff member about getting the project started
Get permission from the school – bring some information to the meeting with you so you will be able to tell them rough prices etc.

2. Set up a yearbook committee
Some editors decide to put together a team to help create the book. See who is interested around the school – we recommend a small team to keep things simple for yourselves!

3. Create an AllYearbooks account
Getting set up within our system as soon as possible is a great idea. The online chat function within your yearbook means you can chat to us whenever you have a question and a member of the team will be more than happy to help.

4. Pay your £100 deposit
We offer 10% discounts to anybody who pays their £100 deposit before the end of November. It’s definitely worth taking advantage of this great offer!

So let’s get started! Create your yearbook today

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