Individual payments now live!

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You might have spotted our recent twitter announcement about the launch of individual payments this week so I was keen to share a bit more info about this brand new feature and how to use it 😀  In previous years, collecting payments in for the yearbooks fell to the editing team or the finance team at school but the launch of this new feature will allow for members to pay directly to the project- no more chasing people around school! So how does it work I hear you ask?

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To set up your own storefront, click onto invoices and payments in the set up menu of your book. Make sure you add your billing address if you haven’t done this already and then click the ‘find out more’ link shown above.

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This will take you through to a screen like this one where you can set your selling price and add other details. Here you’ll be shown how much your book price is currently based on your estimates and you have the option to set your own price in the first box. If you are planning to use the project to fundraise for the school, you can set a higher price (or perhaps you might want to round up to the nearest pound for ease for example). If your PTA team are subsidising the cost of the books, you could set a lower price for members as the remaining balance would be covered by the PTA.

In the next box, you need to let us know who the payments are being collected for. If you are handling finances personally, you can add your own name here or if you’re doing this on behalf of the school finance team, add this instead 🙂 If there is a shortfall between member payments received and the total cost of the books you are ordering, this contact will need to organise payment of the difference. Similarly if you’re fundraising via your yearbook, we’ll contact the nominated person here to organise a refund of any funds raised.

The final box on this screen is there so you can add extra info for members. You might like to add the date your finished books will be ready for collection or contact details for the editing team should members have any other questions!

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Once you’ve set up your storefront, a link will go live which you can share with members and parents. You’ll notice your storefront is populated with the fields you set up earlier 🙂 Members/ parents can then enter their name, who they are buying their book for (student name) and select how many books they wish to purchase using the dropdown.

If you have any questions at all about this new feature, why not check out the full step by step tutorial on our support site or get in touch with your coordinator!

the AYB team

Our risk-free buy back scheme!

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So on top of our awesomely low prices, we’re also introducing a risk-free buyback scheme – the first of its kind here in the UK!!! Around 50% of customers last year loved their books so much they wanted more copies, so we’ve introduced a better process for this moving forwards….

libraryBecause we work with a large industrial scale printers, ordering just a single book post-print can be super expensive (£80 in fact)!  And if you’ve ordered a premium book, we need a minimum of 8 additional orders to do a secondary print run. The new buy back scheme allows you to add 10% more books to your order at the checkout and confirmation stage. We’ll then add this cost to your final invoice so no upfront fees to worry about!

We trialed this scheme in 2016 and found that all the spare copies ordered were in fact sold to people who wished they had ordered a book once they saw the final product. It’s the case every year which is what compelled us to introduce this scheme in the first place. We’re pretty positive that after all of your hard work you will have requests for further prints but if you don’t need the spares, you can simply return them to us within a month of delivery and we’ll knock the cost off your final bill again- simple right 🙂 What’s more you can accept payments straight away and you can even set your own prices for the spares if you’d like to charge a little more for missing the original deadline or for school fundraising.

As this is new for 2017, do let us know if you have any questions at all about this process and our support team will be happy to help 🙂

the AYB team

2017 early deposit discount now available!

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It’s the start of the new yearbook season which can only mean one thing- exclusive discounts! This year we’ve got a 10%  early deposit discount available when you pay a £100 deposit before the end of November 2016. That’s a great saving especially when you can also get our quantity based discounts too 🙂

If you would like us to send you an invoice for the £100 deposit just get in touch and we can ensure your finance teams have everything they need to action this on your behalf. If you plan to collect payments from students/parents via your yearbook storefront, give us a call to discuss your plans, activate your store and chat about about available discounts.

the AYB team

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Planning for your 2017 project!

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It’s never too early to start thinking about your 2017 project so if you’re eager to get started, please do get in touch! Whilst there are still a few  2016 projects still to print, we always have time to chat about your future plans and help you get a head start 🙂 Our new infopack will also be available shortly so you can pre-order your free copy here: allyearbooks.co.uk/infopack

We often have discounts available at the start of each academic year to help you make great savings so it’s worth getting in touch as soon as you have a new team in place!  We can also copy over layouts and designs from your 2016 project to your 2017 one too so you can save time as well as money. If you’ve just finalised your project and want to impart your wisdom to next years organiser, do also pass on our contact details and we’ll be happy to help.

the AYB team

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Making Primary yearbooks :)

openBookgPrimary yearbooks are becoming more and more popular each year and we love helping parents make beautiful books to celebrate their childrens first few years at school! Not only do we offer competitive pricing and speedy delivery but we also provide full support throughout the project. We don’t lead you into the wilderness and let you fend for yourself; on starting your book you’ll be appointed a dedicated yearbook coordinator and the assistance of our fabulous design team.

This year we’ve made a few different options available to parents looking to make a yearbook including our offline USB option for the complete technophobes out there! With AllYearbooks on hand to help, we can take your ideas to reality in the most pain-free, schedule pleasing way!

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For those of you with concerns over security and safety of information, please rest assured we take this matter very seriously. All users need a password to access their book and we actively monitor for hackers. We back up data to our offices daily and encrypt off-site backups. We’re also registered under the Data Protection Act 1998.

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If you’ve not already had one, why not request a copy of our primary info book to help you get started. It’s packed with helpful info about our yearbook options, pricing, and planning tools to keep you on track 🙂 You’ll also receive a copy of our awesome hardcopy sample yearbook to give you loads of ideas about what to include and how to present your favourite photos and memories. Request your copy here!

the AYB team

Staff proof-readers and why they are needed

Make Art Not War

This is a little post for all you yearbook editors who are confused about staff proof-readers and what their role in the yearbook is. You’ve probably spotted them mentioned on your To-do checklists or you might have been discussing this with your yearbook coordinator 🙂

A yearbook is a great way to celebrate the greatness of your year group and we hate to hear of people spoiling that experience for others with hurtful (intentional or otherwise) comments. A staff proof-reader can help you read over the final content of the book before it is printed to ensure everything in it is suitable. As a representative of the school, they will also be able to confirm they are happy with how the schools branding has been used and give final sign off to print.

If you plan to use your school name, logos or imagery, you will need to get a member of staff to confirm they will either:

A)  proof-read the yearbook on behalf of the school

OR

B) authorise you or another student editor  to approve the content on behalf of the school

Failure to provide these details can result in delays to your print and delivery dates so it’s best to let us know who will do this for you as soon as you can.  We can ensure they have everything they need for when the time comes to print 🙂 Rest assured your project won’t be taken away from you and you can let us know who will do this via chat, email or phone. All we need from you is the name of the staff member you are nominating and their contact email (preferably their school email address for ease).

Remember teachers have lives too so telling us who your staff proof-reader is on the day of your print deadline will not be helpful. They will need time to proof-read and get online so it’s best to ensure they have access to do this at least a week before your print deadline just in case they suggest any changes.

If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!

If you’re set on making your book completely separate from school, you will need to create what we would can an unaffiliated yearbook. Click here for more info about this process

the AYB team

Free Download: 2016 Wall Calendar

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Hi everyone, loving the latest blog posts? We spend a lot of time preparing resources for editing teams to help your projects run smoothly. We know there is a lot of stuff going on in the final year at school or uni so hopefully our downloadable resources are proving helpful! For those of you who haven’t check them out yet just hit the resources button which you’ll find when you click support in the bottom right corner of your yearbook screen. Our 2016 wall calendar is particularly great for scribbling key dates on and marking school holidays etc in your yearbook meetings 🙂

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If you’re ready to launch your project, or just want to refresh everyone’s mind, you’ll also find a helpful assembly presentation template here too alongside promotional posters and more! Check it out at allyearbooks.co.uk/resources

the AYB team