Members and Groups Masterclass: Part 2

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Yesterday we walked through how to add new profile groups to your book, so now we’ll be discussing the different ways you can add or invite members to your book!

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If you have spoken to your yearbook coordinator, they have probably spoken to you about the different editing styles you can choose – editor only or members logging in. But what do these actually mean?

Editor only – When an editor is solely inputting the data on behalf of the members. Eg, collecting profile answers offline and typing the information into the online book. Nobody other than the group of editors will have access to the yearbook. 

Members logging in – Students can create and use a member account to upload photos and answer profile questions. Any information they fill in will automatically be added to their profile page, and it will be up to the editors to make sure that all content fits onto the page. 

The way you interact with the members and groups page will depend on what editing decision you go for. We’ll start by explaining ‘Editor only’.

Editoronly

It’s important to remember that even though members will not be logging into the book, they will still need to be listed in the ‘Members & Groups’ area. This is because the editor will be filling in the profile on their behalf.

To add a member into the book you will need to click ‘Add or Invite Member’, and then select ‘Add Members Manually’.  Here you will be able to type in the member’s name, before selecting a profile group and log in type.

Remember, you will need to keep the log in type as “won’t be logging in” so that nobody other than the editor has access.

Won't be logging in

After you have clicked ‘Add new member’ you can go back to your ‘Members & Groups’ area and you will see the new member added into your chosen profile group.

Nologin

A yellow warning may appear letting you know that there are not enough profile pages allocated to the profile group, but in the early stages of creatiing a book we’d recommend waiting until you have added all of the members before sorting this out.

Once you have added all of the members needed you are ready and waiting for the next step – adding profile pages to your book.

Membersloggingin

If you have opted to have people log in and fill in their own profiles you will need to invite members to join the book. To do this you will need to click on ‘Add or invite members’ and then select ‘Invite by email’.

You’ll then see a page with a large text box for you to fill with a list of email addresses for everybody you want to invite. They will then receive an email with an invite code and instructions on how to join.

inviteemail1Keep in mind that as soon as members create an account they will want to get started and fill in their profile answers and vote in award polls, so we recommend to hold off inviting people to join until you have completed this sections of your book.

Tomorrow we’ll walk through how you can add profile pages to your book, and how you can apply profile groups to existing pages.

Previous Members & Groups Articles:

Part One: Making Profile Groups

Members and Groups Masterclass: Part 1

When creating and editing your profile pages, Members & Groups will become your new best friend, so over the next few days we’ll be talking you through how the page works and how to use it effectively.

Header

When you first create your book you may be tempted to jump straight in and start creating profile pages for everybody in your book, but before you get carried away with the design aspects it’s important to set up the basics to avoid any potential headaches closer to your deadline!

One of the first things you need to think about is how you want to display the members in the book – eg, by form class or alphabetical order. Once you know this you will need to create the profile groups.

1st members & Groups

The first time you click onto the Members & Groups tab you will see a similar page to the one above. As an editor you will be placed into ‘Members with no profile’ automatically, which means you will not appear in the book.

If you are listing all members in one group (eg alphabetical order) you will only need to create one profile group (eg Students). But if you have decided to separate profiles via form group, you will have to create some more groups.

To do this click ‘Add Profile Group’ in the top left of your page. Then, type in the name of the profile group and click ‘Add to yearbook’.

Newprofilegroup

You should now see multiple profile groups listed, any members joining the book will be able to choose which profile group to join.

Profilegroups

But what if you need to change the name of a profile group? Simply click on ‘Edit Group’ next to the profile name you would like the change, and then type in the new name and save.

Renaming

…And voila! We now have two profile groups ready and waiting for members to join!

Renamednames

Tomorrow we’ll discuss how to add or invite members to join your book!

Introducing… Brand new backgrounds for 2018!

We do know how to treat you here at AllYearbooks – not only have we uploaded a whole new bunch of PNGs and clipart into the system for 2018 – but we’ve thrown in a load of new backgrounds too!

Using a background on your pages is such an easy way of personalising your book, and whether you are wanting a subtle pastel background, or something a bit more vibrant, we have the perfect one for you.

Be sure to keep an eye out for more new backgrounds later on in the school year too! And if you don’t see anything you like the look of speak to your yearbook coordinator – they’ll definitely be able to help you find something.

New Backgrounds 2New backgrounds 3New backgrounds

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Theming your yearbook: PNG-tastic!

Here at AllYearbooks we’ve made it as easy as possible for you to create a fantastic yearbook for you and your classmates to treasure for years.

Our PNGs make theming your yearbook an easy and fun job – whether you are designing a single page or the entire book!

Take a look at some of our cool clip art we have introduced for the 2017-2018 school year! You can find all of these in the ‘Graphics and Clipart’ folder within the ‘Pics’ setup menu.

If you are stuck for inspiration why not speak to your yearbook coordinator about some great themes you could incorporate into your project!

Christmas2Comic bookInternetMusic MadnessPretty PastelsQuotesScrabbleSummer

 

Our 2018 early deposit discount is now available!

Deposit discount for blog

Now the new school year is up and running it’s time to start thinking about your 2018 yearbook!

We are offering an early deposit discount to all of our lovely customers – both new and returning – simply pay your £100 deposit before the end of November 2017 and we’ll give you 10% off our list prices.

It’s as simple as that!

If you are using our individual payment scheme be sure to speak to your coordinator about how you can still take advantage of this great offer too!

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Roald Dahl Day 2017 – Our Favourite Quotes!

Today marks what would have been Roald Dahl’s 101st birthday, so in celebration of #RoaldDahlDay the AllYearbooks team has found some interesting facts about the genius author, who gave us amazing stories including Matilda and James and the Giant Peach.

We’ve also added in some of our favourite quotes from his books. Book quotes are a great way to fill up empty space in your yearbook, and quotes from Dahl are beloved by all, young and old.

So why not take inspiration from this worldwide celebration and include some of your favourite quotes in your profile?

Charlie

1. Roald Dahl co-wrote the script for Chitty Chitty Bang Bang and came up with the creepy character of The Child Catcher.

BFG

2. Dahl was a great lover of chocolate. So much so that there was a whole chapter dedicated to it in The Roald Dahl Cookbook.

Twits

3. In 2015, The Twits was the most-read book in UK primary schools, after first being published in 1980.

Mr Fox

4. In The BFG, Dahl created a long list of words which eventually became the title character’s own language – Gobblefunk.

Matilda Quote

5. Dahl was a fighter pilot in World War II, and passed intelligence to MI6 from Washington.

George's Marvellous Medicine